Arctic Reservations
Arctic Reservations is available in three different editions, Ascent, Snow Line, and Summit, each with added functionality. In addition, we offer an Arctic Retail add-on that includes point-of-sale service, e-commerce tools, and photo sales.
Pricing     Ascent*  Snow Line     Summit
Setup Cost +
There is no setup fee, so you do not need to feel locked in.
$0 $0 $0
Percentage Fees +
Arctic Reservations is priced per installation. Your costs do not vary based on the number of reservations or the amount of revenue – your costs shouldn't rise as you grow.
0% 0% 0%
Monthly Cost +
Costs can be paid monthly, quarterly or annually. For an added fee, costs can be consolidated to your peak season.
$199 $279 $349
*Ascent edition must select either reservation or rental management.
Feature Checklist     Ascent*   Snow Line     Summit
Organize Business Into Divisions +
Use a hierarchical organization to group locations, regions and services.
Yes Yes Yes
Enforce Permit Caps +
In addition to per-trip availability, you can define overarching permit caps to limit starts, simultaneous passengers and/or specific dates.
Yes Yes
Support Multiple Brands & Businesses +
Run multiple business from one installation, including support for distinct branding, invoice templates and guest-facing sites.
Yes
Trip Management +
Set a range of trip settings, including pricing, durations, openings, fees and add-on items.
Yes Yes Yes
Trip Attachments +
Associate documents with trips, such as maps, packing lists and instructions, which can be attached to emails or accessed by guests via the guest-facing site.
Yes Yes Yes
Sell Portions of Longer Trips +
If you have overlapping trips with shared resources, use subtrips to prevent overallocation of resources.
Yes Yes
Estimate Trip Expenses +
Enter data regarding approximate costs for trips to analyze profits, costs and margins.
Yes
Optional Trip Add-ons +
Offer optional trip add-ons, such optional extras and up-sells.
Yes Yes Yes
Associate Inventory Required for Trips +
Link inventory with trips to ensure sufficient equipment availability for all guests booked. Prevents over-allocating resources and track usage.
Yes Yes
Offer Guests Gear Choices Based on Availability +
Allow guests to select between boats or other gear based on availability.
Yes Yes
Tasks & Reminders +
Stay on top of trip and activity logistics by setting up automatic reminders before and after trips.
Yes Yes
Reservation Management +
Book and manage reservations, tracking associated customers, registration information and referral data.
Yes Yes Yes
Group Mode Reservations +
Manage groups of reservations where there is one primary guest, breaking the group into individual reservations with individual invoices.
Yes Yes
Reservation Holds +
Hold availability for guests while they consider booking. Schedule reminder emails and provide guests a link to confirm their booking online.
Yes Yes
Rental Management +
Set up rental and lodging inventory, pricing and quantities and other settings like recovery times between rentals. Reserve inventory for guests.
Yes Yes Yes
Combine Multiple Rental Items into Rental Sets +
Rent sets of items as one. Useful for common gear configurations or combined lodging configurations.
Yes Yes
Guest-Facing Website +
Offer the guests a portal for booking and managing activities through a seamlessly branded guest-facing website.
Yes Yes Yes
Branded Subdomain +
Arctic Reservations will run on a subdomain of your website.
Yes Yes
API Access +
Use the API to integrate other software with Arctic Reservations. For example, link your website to automatically create customers records and inquiries based on your contact form.
Yes
Custom Landing Pages +
Use landing pages to sell specific trips or packages. Landing pages are easily indexed by search engines to help increase potential visitation.
Yes Yes
Cross-Promote Items Online +
Cross-promote trips, rental gear and retail items during the purchase process.
Yes Yes
Online Reservations +
Guests can book trips online, including selecting the desired optional add-ons.
Yes Yes Yes
Online Rentals +
Guests can book rental rental gear and lodging online.
Yes Yes Yes
Invoice Management +
Issue invoices, edit payment plans, set cancellation policies and track payments.
Yes Yes Yes
Credit Card Processing +
Arctic Reservations works with select payment gateways to process transactions within the software, preventing the need for a local terminal.
Yes Yes Yes
e-Check Processing +
Connect with common e-check providers to allow low fee transaction processing.
Yes Yes
Flexible Online Guest Payments +
Guests can pay securely online. Include payment links in your email templates, so guests can access their invoice from their inbox.
Yes Yes
Issue & Track Gift Certificates +
Specify amount and expiration, then track remaining balance.
Yes Yes
Promo Codes & Automated Discounts +
Set up discounts with special requirements, discount codes, expiration dates and more.
Yes Yes
Online & Backend Inquiries +
Track guest interest in trips and activities and schedule follow-ups.
Yes Yes Yes
Custom Online Inquiry Forms +
Build custom online inquiry forms to collect general interest, contact information and more.
Yes
Guest Check-In +
Mark when guests arrive and have checked-in for their activity.
Yes Yes Yes
Customizable Forms +
Add and customize fields to track everything from marketing details to emergency contact information.
Yes Yes Yes
Customize Registration Forms +
Tailor registration forms to your trips, using existing custom fields or adding your own custom fields.
Yes Yes
Collect Guest Registration Information Online +
Send out registration links so users can fill in registration details, whether or not they booked online.
Yes Yes
Accept Online Liability/Risk Waivers +
Have guests submit electronic waivers in compliance with the U.S. Federal ESIGN act and with standards set out by leading industry insurers.
Yes
Guide Management & Scheduling +
Link guides with full or partial trips. Use the scheduling tool to highlight trips where additional guides are needed.
Yes
Track Booking Agents & Commissions +
Create booking agents, each with unique commission schedules. Give booking agents credit for reservations that they resell.
Yes
Offer Discounts For Multi-Activity Packages +
Easily define flexible packages of two or more activities through a flexible set of conditions, which can include a range of choices in their package activities.
Yes
Guest Evaluations +
Design multi-question evaluation forms and collect guest responses through your guest-facing site.
Yes
Private Guest Photo & Video Sharing +
Following a trip, invite guests to share photos and videos. Enables guests stay connected to their experience, and helps them to tell others about it as well.
Yes
Send Email Using Customizable Templates +
Use your preferred email client to create beautiful looking HTML designs. Configure templates with placeholders to be populated with guest information and links.
Yes Yes Yes
Schedule Automated Email Triggers +
Create email triggers to automate common email reminder tasks, such as unpaid invoices or trip reminders.
Yes Yes
External Email Logging +
In addition to tracking emails sent through Arctic Reservations, the software can be integrated with your existing email to track day-to-day messages sent and received from customers.
Yes
Mailing List Integration +
Synchronize guest email preferences with select marketing email services.
Yes Yes Yes
Sell Activities via Distribution Channels +
Connect with select distribution channels to synchronize availability and bookings.
Yes Yes Yes
Arctic Retail
The Arctic Retail module can me added to any Arctic Reservations installation and will manage retail operations. Everything from purchase orders through receipts can be easily automated, all while remaining linked with the rest of the data in Arctic Reservations.
Pricing
Monthly Cost $75
Feature Checklist     Ascent*   Snow Line     Summit
Point Of Sale System+
Support for bar code scanners, usb card swipers, inventory management and purchase orders.
Yes Yes Yes
e-Commerce +
Sell online to guests and potential guests. Easy ordering process.
Yes Yes Yes
Photo Sales +
Sell trip photos to guests. Automatic digital downloads delivered by Arctic Reservations.
Yes Yes